NTPC LIMITED  
A Government of India Enterprise)  
(
SOUTHERN REGION  
SHARED SERVICES CENTER  
(CONTRACTS AND MATERIALS DEPARTMENT)  
CONTRACTS SECTION  
SECTION – I  
INVITATION FOR BIDS (IFB)/NOTICE INVITING TENDER (NIT)  
Page 1 of 6  
SECTION - I INVITATION FOR BIDS (IFB)  
INVITATION FOR BIDS (IFB)  
NTPC Limited, Shared Services Center - Southern Region, Simhadri Super Thermal Power Station, Visakhapatnam- 531020  
invites bids Single Stage Two Envelope bidding basis (Envelope-I: Techno-Commercial Bid & Envelope-II: Price Bid)  
from eligible bidders for the contract with following details:  
A.  
Sl.No Particulars  
Details  
1
.
Name of the Package  
ONSITE DIGITIZATION AND RECORDS MANAGEMENT SYSTEM;  
NTPC SOUTHERN REGION HEADQUARTERS AND PROJECTS  
2
.
Location of Contract  
1. NTPC SRHQ  
(
H. No. 6-6-8/32, NTPC Bhavan, Kavadiguda Main Road, Secunderabad, Telangana  
State. Pin 500 080)  
GST NO 36AAACN0255D1ZZ  
2
(
.NTPC Ramagundam  
PO JYOTHINAGAR, DIST. KARIMNAGAR PIN 505 215)  
GST No. 36AAACN0255D1ZZ  
.NTPC Simhadri  
VISAKHAPATNAM, ANDHRA PRADESH – 531020 )  
GST NO 37AAACN0255D2ZW.  
.NTPC Kudgi  
Kudgi Thaluk, Basavan Bagawadi, District- Vijayapura ,Karnataka -586121)  
GST NO 29AAACN0255D1ZU  
3
(
4
(
5.NTPC Kayamkulam  
(
P.O CHOOLATHERUVU, DISTT. ALAPPUZHA – KERALA,690506)  
GST NO 32AAACN0255D2Z6  
3
4
.
.
Qualifying Requirements  
As mentioned in Annexure-1 of IFB  
Maximum number of  
reference work, bidders can  
submit for meeting the Nine(09)  
Technical QR  
5
.
Bid submission end date/Bid As per the dates mentioned in Tender Details of eProcurement Portal.  
opening Date/Last date for  
Clarifications  
6
7
.
.
Scope of Work  
May please refer Section V of bidding documents.  
Completion Period/ Duration Contract Service Period shall be 60 months from the date of start of work.  
of Contract  
8
9
.
.
Defect Liability Period  
Price Bid  
Not applicable.  
The Bidder shall quote rate and applicable GST for each item in the relevant field of  
BOQ sheet (Price Bid). The BOQ (Excel Sheet) template must not be modified/  
replaced by the bidder and the same should be uploaded after filling the relevant  
columns.  
If agency does not mention any GST rate, it will be treated that GST is inclusive  
in the quoted Basic Rate. In case the bidder is exempted from GST, bidder has  
to produce valid Exemption Document. If not produced, it will be treated that  
GST is inclusive in the quoted Basic Rate.  
10.  
Required Offline Documents  
The following Attachments to Bid Form of Section VII of bidding documents  
shall be submitted OFFLINE.  
a) Attachment 1 : Earnest Money Deposit & Tender Fee in the form fo DD/BG/BC  
should be submitted offline  
OFFLINE document need not be submitted if exemption from payment is availed  
as per ITB Clause 31.0 / MSE certificate as per MSMED Act 2012 (if applicable)  
in accordance with ITB Clause (Scanned Copy to be uploaded in the portal)  
OR  
Page 2 of 6  
SECTION - I INVITATION FOR BIDS (IFB)  
In case it is paid through on-line payment (if available) (Scanned Copy to be  
uploaded in the portal)  
b) Attachment 2 : Authority to Sign the bid  
c) Attachment 7 : Electronic Fund Transfer (EFT) Form  
d) Integrity Pact (Not Applicable)  
11.  
Tender Fee & EMD  
EMD Amount (INR). 10,00,000/- (Rupees TEN Lakhs Only)  
Tender Fee Amount (INR):5,310/- (Rupees Five Thousand Three Hundred and Ten  
Only)  
Micro and Small Enterprises (MSEs) registered with District Industries Centers or  
Khadi and Village Industries Commission or Khadi and Village Industries Board or  
Coir Board or National Small Industries Corporation or Directorate of Handicrafts and  
Handloom or any other body specified by Ministry of Micro, Small and Medium  
Enterprises as per MSMED Act 2012, for goods produced and services rendered,  
shall be issued the bid documents free of cost and shall be exempted from paying  
Earnest Money Deposit.  
Any bid not accompanied by an acceptable Earnest Money Deposit & Tender  
Fee in accordance with the provisions of bidding documents shall be rejected  
by the Employer as being non-responsive and shall be rejected without being  
opened.  
12.  
13.  
14.  
15.  
Price Basis  
FIRM Price basis.  
Security Deposit  
Payment Terms  
As per GCC Unless otherwise specified in Section V of bidding documents  
As per GCC Unless otherwise specified in Section V of bidding documents  
As per GCC Unless otherwise specified in Section V of bidding documents  
Liquidated Damages for  
Delay  
16.  
17.  
18.  
Contract Category  
Order Placement  
Service Contract. Non Overhauling Contract. Deviations as per Section V  
On Single Agency. In this particular case, splitting of quantity is not possible.  
Evaluation of bids & Purchase NTPC shall allow purchase preference, as indicated in the bidding  
Preference  
documents(ITB).For order preference, MSE guidelines mentioned in ITB Clause  
1.0 read in conjunction with ITB Clause 32.0 “Preference to Make in India and  
3
granting of purchase preference to local suppliers” mentioned in Annexure-I to ITB,  
shall be applicable as mentioned in Special Conditions of Contracts (SCC)  
The bidders may apprise themselves of the relevant provisions of bidding documents  
in this regard before submission of their bids.  
Bidders seeking the purchase preference should necessarily upload relevant  
documents in etender portal.  
19.  
Minimum Local Content  
90%. To avail purchase preference with regard to Local Content, bidder shall submit  
Attachment-11 to Bid form(Section-7) through Tendering Portal.  
2
0.  
1.  
Cost of Owner Issue material NOT APPLICABLE.  
Pre Bid Conference APPLICABLE 27.09.2019 Time 11.00 AM VENUE SSC Conference Hall, Simhadri  
Plant Visakhapatnam  
2
22.  
Employer’s Beneficiary Bank Bank Name  
State Bank of India  
Details for Tender Fee &  
EMD (if applicable).  
Branch  
IFSC Code  
SBIN0020914  
Deepanjali Nagar (Branch Code 20914)  
Bank Address Deepanjali Nagar, NTPC Simhadri, Visakhapatnam - 531 020  
E mail id ntpc_djnagar@sbi.co.in  
B. A Complete set of bidding Document may be downloaded by any interested Bidder directly through NTPC eProcurement  
Portal, https://eprocurentpc.nic.in.  
C. Tender documents are non-transferable. No bidder other than the original bidder in whose name the tender documents are sold  
before Bid Submission End Date and Time can submit the offer.  
D. Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.  
E. NTPC reserves the right to reject any or all bids or cancel / withdraw the Invitation For Bids (IFB) without assigning any reason  
whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.  
F.  
ADDRESS FOR COMMUNICATION  
Page 3 of 6  
SECTION - I INVITATION FOR BIDS (IFB)  
AGM (C&M-Contacts)/ DGM (C&M-Contracts), NTPC LIMITED,  
Shared Services Center - Southern Region,  
Simhadri Super Thermal Power Station,  
Post: NTPC Simhadri-531020, Distt. Visakhapatnam (A.P)  
Contact Phone:  
E-Mail: sreekumarv@ntpc.co.in /charikumar@ntpc.co.in  
Websites: https://eprocurentpc.nic.in or www.ntpctender.com  
Registered office:  
NTPC Bhawan, Core – 7, Scope Complex, Institutional Area, Lodhi Road, New Delhi – 110003.  
Website: www.ntpc.co.in  
Page 4 of 6  
SECTION - I INVITATION FOR BIDS (IFB)  
ANNEXURE-1  
1.0 Technical Criteria  
The bidder should have executed any one of the following in the preceding seven (07) years as on date of techno-commercial  
bid opening :–  
a. One ‘similar’ work of value not less than 4.81 Crores  
or  
b. Two ‘similar’ works each of value not less than 3.01Crores  
or  
c. Three ‘similar’ works each of value not less than 2.41 Crores  
Notes:  
I. ‘Similar’ means the following combinations:–  
A. One ‘similar’ work should have both Digitization and Record Management services (RMS) in a single work order and of value  
not less than 4.81Crores. However, the value of Digitization and RMS component individually must not be less than 1 Crore.  
B. Two ‘similar’ work shall have any one of following combinations:-  
i. One work order for Digitization and One work order for Record Management Services (RMS) and each of value not less than ₹  
3.01 Crores  
or  
ii. One work order having both Digitization and Record Management Services components of value not less than  3.01 Crores  
and one work order having Digitization / Record Management Services / Digitization and Record Management Services  
components and of value not less than 3.01 Crores. However, the work order having both Digitization and RMS components, the  
value of Digitization and RMS component individually must not be less than 1 Crore.  
A work order having both Digitization and RMS components, and having value of more than  3.01 Crores but one of the  
components value is less than  1 Crore, such work order shall qualify as work order for component having value in excess of ₹  
2
.01 Crores. However, the bidder has to provide other work order that shall satisfy the criteria of ‘two similar’ works as defined  
above.  
For example – Let us say a work order of value  3.01 Crores is submitted having Digitization component of values  2.20 Crores  
(
and RMS component of value 0.81 Crores. The order shall qualify as work order for Digitization.)  
C. Three ‘similar’ work shall have any one of the following combinations:-  
i. One work order for Digitization and Two work orders for Record Management Services and each of value not less than ₹  
2.41Crores  
or  
ii. Two work orders for Digitization and One work order for Record Management Services and each of value not less than  2.41  
Crores  
or  
iii. One work order having both Digitization and Record Management Services components and Two work orders in any  
combination having Digitization / Record Management Services / Digitization and Record Management Services components and  
each of value not less than 2.41 Crores. However, the work order having both Digitization and RMS components, the value of  
Digitization and RMS component individually must not be less than  1 Crore.  
A work order having both Digitization and RMS components, and having value of more than  2.41 Crores but one of the  
components value is less than  1 Crore, such work order shall qualify as work order for component having value in excess of ₹  
1
.41 Crores. However, the bidder has to provide other work orders that shall satisfy the criteria of ‘three similar’ works as defined  
above.  
For example – Let us say a work order of value  2.41 Crores is submitted having Digitization component of values  1.58 Crores  
(
and RMS component of value 0.83 Crores. The order shall qualify as work order for Digitization.)  
II. Values excluding taxes and duties will be considered for arriving at order value.  
III. The word “executed” means the bidder should have achieved the criteria specified even if the total contract is started earlier  
and / or is not completed / closed.  
IV. In case of orders under execution, the value of work executed till the date of opening of Techno-Commercial proposal as  
certified by the client / a practicing Chartered Accountant shall be considered.  
2.0 Financial Criteria  
2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of opening of techno-  
commercial proposals, should not be less than 2.76 Crores.  
Page 5 of 6  
SECTION - I INVITATION FOR BIDS (IFB)  
2.2 The Net Worth of the Bidder should not be less than 100% of the Bidder’s paid up share capital as on the last day of the  
preceding financial year. In case the Bidder meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or  
Holding Company and/or Subsidiaries of its Holding Company wherever applicable, the Net Worth of the Bidder and its  
Subsidiary(ies) and/or Holding Company, in combined manner should not be less than 100% of their total paid up share capital.  
However, individually, their Net Worth should not be less than 75% of their respective paid up share capitals. Net worth in  
combined manner shall be calculated as follows:  
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100% where X1,X2,X3 are individual Net Worth which should not be less  
than 75% of the respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.  
2.3 In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited  
unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following  
documents for substantiation of its qualification:  
(
a) Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated  
financial statements of its Holding Company.  
b) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the  
(
un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.  
In cases where audited results for the last preceding financial year as on the date of opening of Techno-commercial bid are not  
available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable. In case,  
Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited  
results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial  
parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents  
stating that the Financial results of the Company are under audit as on the date of Techno-commercial bid opening and the  
Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.  
2.4 In case a Bidder does not satisfy the financial criteria stipulated in Clause 2.1 above on its own, Its Holding Company would  
require to meet the stipulated turnover requirements at Clause 2.1 above, provided that the net worth of such Holding Company as  
on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding company.  
In such an event, the Bidder should be required to furnish along with its Techno-Commercial bid, a letter of undertaking from its  
Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed in the bidding documents,  
pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.  
Notes for Clause 2.0  
i. “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as per Companies Act of India, in vogue.  
ii. Net worth means the sum total of the paid-up share capital and free reserves. Free reserves means all reserves credited out of  
the profits and share premium account but do not include reserves credited out of the revaluation of the assets, write back of  
depreciation provision and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to  
the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.  
iii. While computing the annual turnover other Income shall not be considered.  
iv. For annual turnover indicated in foreign currency, the exchange rate as on 7 days prior to the date of techno-commercial bid  
opening shall be used.  
3.0 The Vendor shall submit the following documents in support of meeting the QR along with their bid  
3.1 Copies of LOAs / work orders and execution/completion certificate to establish the requirement in support of meeting the  
Qualifying Requirement at 1.0  
GENERAL CONDITIONS  
Responses submitted by Vendors who do not meet the qualifying requirements or incomplete bids, will be rejected.  
NTPC reserves the right to verify any claims made by Vendors and to carry out a capability assessment. The decision of  
NTPC shall be final in this regard.  
Page 6 of 6  
SECTION - I INVITATION FOR BIDS (IFB)